We are seeking a friendly and confident individual who is able to work as part of a small team using their own initiative. The individual will need to be computer literate and able to learn new software applications to assist in the management of rural farms and estates. A previous involvement with rural property would be an advantage.
Book Keeper and Administrator
Job Description
We are seeking a friendly and confident individual who is able to work as part of a small team using their own initiative. The individual will need to be computer literate and able to learn new software applications to assist in the management of rural farms and estates. A previous involvement with rural property would be an advantage.
The Role
Book Keeping & Estate Administrator
We use Estate Management software application ‘Landmark’. You will be given training to use this system which:
- Holds a record of all Estate Property
- Generates Rent Demands
- Creates Aged Debtor Reports
- Logs all repairs and maintenance to client’s property and is an online service schedule reminder
- Generates reports for Estate and Client Meetings including rent roll, rent reviews, lease renewals, compliance dates etc.
You will be responsible for inputting and keeping the data up to date on this system and reconciling income receipts with the respective code.
Book Keeping – Clients
For a number of clients we maintain cashflows, profit and loss accounts and trial balances. You will be responsible for creating and maintaining these via a range of software platforms to include Excel, Xero and others. A familiarity with these would be an advantage.
You will be responsible for:
- Banking cheques
- Coding and payment of invoices
- Reconciling bank statements
- Producing monthly cash flow reports, budgets and profit and loss accounts.
- Chasing up aged debtors.
- Sending out rent demands.
VAT
We are a VAT registered business as are a number of our clients. You will be responsible for maintaining a record of all VAT transactions and preparing and submitting VAT returns. Further in depth knowledge of VAT would be useful.
Payroll
An ability to run a payroll system would be preferable including dealing with National Insurance, PAYE, Auto Enrolment and RTI requirements and liaising with clients accountants and payroll teams.
Administration
For the right candidate, there are a number of administrative tasks that they can make their own. This might include any of the following:
- Obtaining estimates for repairs to property,
- Keeping abreast of compliance requirements.
- Using our digital mapping system to create bespoke plans for clients.
- Completing general file management, and office duties.
Requirements
The applicant must have good organisational qualities, be able to communicate and to manage tasks competently with the minimal of supervision after initial training. Training in book keeping software would be an advantage. Full computer literacy is a must as is complete discretion.
Time
The position is flexible on time commitments. We envisage a minimum of 3 days per week to start with, with the ability to work longer hours when required during a week. It is a role that could grow with the candidate to a full time position in due course.